Steps to find the best event space and event locations in Vienna

Choosing the right location for your event in Vienna can make all the difference. Vienna, with its fascinating past, cultural richness, and inspiring atmosphere, offers a wide range of stunning locations for your next event, whether it’s a corporate meeting, conference, seminar, workshop, or social event. How to pick the best event location in Vienna? We share with you how to choose the perfect business event venue.

Steps to find the best event space in Vienna

1. Define your event’s purpose and requirement

Before diving into the search for a venue, clearly define the purpose of your event. Is it a corporate conference, a wedding, a gala, or a product launch? The nature of your event will significantly influence your venue choice. Consider the size of your guest list, technical requirements, and any special accommodations your attendees might need. 

Do you need versatile meeting spaces or dynamic workshop spaces?

Are you hosting a small team meeting or a customer presentation? Are you organizing a collaborative workshop or seminar? Depending on your answer you might need a versatile meeting space or a dynamic workshop space. 

Do you want to reach online and offline audiences? Hybrid Event Solutions might be for you

With digitalization, Hybrid events have become one of the most searched solutions to bridge the gap between virtual and in-person experiences. Vienna’s event venues are at the forefront of this trend, offering comprehensive hybrid event solutions that combine the best of both worlds.

With hybrid events, organizers can reach a global audience while still providing the immersive experience of an in-person gathering. Whether you’re hosting a conference, seminar, or product launch, these event spaces can also be a good option for you!

Consider the location

The ideal location is crucial for maximizing attendance at your event. Look for venues that are easily accessible and well-connected. Is there a metro station, bus or tram stop nearby? Consider the proximity to train stations if some of your attendees might come from different locations! Another beneficial factor is the proximity of the venue to Vienna’s main attractions: important for showcasing that your venue is part of this vibrant city!

Budget wisely

Venues in Vienna can range from surprisingly affordable to premium. Set a clear budget early in the planning process, and remember to ask about service fees, setup and cleanup charges, or minimum spend on catering. Negotiating package deals can often provide better value.

 

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Visit the venue

Photos and descriptions can only tell you so much. Visiting the venue gives you a feel for the space and lets you envision how your event might look. This is also the perfect opportunity to meet the venue staff and communicate your needs. 

Consider the venue’s amenities and services

Does the venue offer in-house catering, or will you need to hire an external provider? Are tables, chairs, and AV equipment included, or will these incur additional costs? Venues with comprehensive services can simplify planning but be sure their offerings match your event’s quality and style expectations.

Review Past Events

Look for reviews or case studies of previous events held at the venue. This can provide insights into the venue’s reliability, the quality of service, and how similar events were executed. Don’t hesitate to ask the venue for references.

 

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Our suggestions

We have listed the best event locations in Vienna to help you to find your next event venue. 

• Impact Hub Vienna
• Climate Lab
• Future Health Lab 

1. Impact Hub Vienna

This venue offers a dynamic event space for gatherings of all sizes. From workshops and seminars to networking events, meetings, and conferences, Impact Hub provides also catering offerings and the possibility to certify events as green. Hybrid events are also possible here. 

2. Climate Lab

Climate Lab’s space in Spittelau has diverse meeting rooms and a spacious event venue with a modular design that can accommodate groups of varying sizes and formats.

By hosting your event with us, you and your guests will enjoy:

• State-of-the-art meeting technology for in-person, hybrid, and online events.
• Centrally located on the U4 and U6
• Certified with the Ecolabel for Green Locations
• Additional services such as catering and event coordination.

3. Future Health Lab

Equipped with the latest technology, the Future Health Lab provides the perfect place for events, workshops, meetings, and coworking days. Our creative loft encourages interdisciplinary exchange and collaboration – creating an open dialogue and inspiring cooperation in a neutral environment.

Consider these steps when searching for the best event space and event location in Vienna!
Book an event space at any of the locations suggested here or ask for more information!